Facilities Co-ordinator

Organisation: Cumbria CVS

Salary Details: starting at £25,412 (FTE) pro rata

Closing date for applications: 18 Jun 2024

Cumbria CVS offers help, advice, training and support to the voluntary, community, faith and social enterprise sector (VCFSE) throughout Cumbria, offering support to over 2,500+ organisations. We aim to make a real difference across Cumbria in pursuit of our mission to increase Impact, Influence and Investment in and from Cumbria CVS and the Third Sector VCFSE.

We are currently recruiting to a range of rewarding and flexible roles so now is a great time to join us. We are looking for people to be part of our team and make a real difference to local communities.

Our generous employment benefits include:

  • Pension Scheme with 7.5% employer contribution
  • Supportive working environment with a focus on mental health and wellbeing
  • We are committed to equality, diversity and inclusion in all that we do
  • Hybrid/flexible working – a lot of our staff work part time so we are used to different working patterns
  • 25 days holiday entitlement plus bank holidays (pro rata for part time staff)
  • 5 Additional days off per year
  • Company sick pay
  • Training plan with opportunities for continuing professional and personal development

Join us and help support Cumbrian charities to undertake their critical work responding to emerging needs, helping vulnerable people and improving lives.

An exciting opportunity has arisen for a new role within our support staff team, we are recruiting for;

Facilities Co-ordinator

22.5 Hours per week

Salary: starting at £25,412 (FTE) pro rata

Based in our Carlisle office but we are flexible in terms of both location and hours.

This is a new role that has been created within the organisation to help manage our buildings. This will be a standalone role but you will work closely with the Finance & Resources Manager, the HR Manager and the administration team.

Key Duties

  • Conduct weekly and monthly building checks including fire alarms, fire extinguishers and water
  • Manage office operations such as organising scheduled and reactive maintenance, meeting contractors on site and monitoring annual inspections
  • Handling incoming and outgoing correspondence including phone calls in relation to the buildings
  • Organising training courses and informing relevant people
  • Monthly equipment checks
  • Administration of all health, safety and facilities related activities including reports, training records, inspections and corrective actions
  • Maintain our health and safety database, “BrightSafe” ensuring all issues and maintenance are kept up to date and clear
  • Manage & maintain contacts with tenants to maximise service income and occupancy
  • Manage tenant enquiries, allocate and progress actions
  • Be the point of contact internally and externally for health & safety and buildings related enquiries
  • Any other facilities related tasks

What we are looking for

  • a self motivated individual
  • a willingness to learn and develop as needed
  • an excellent communicator
  • strong administration and organisation skills
  • experience in a similar role would be desirable
  • An understanding of health & safety and building maintenance would be desirable but not essential

You can download the Job Description and Person Specification here.

How to apply

Please apply by submitting your CV and supporting statement of no more than 2 sides of A4 stating your reason for applying for the post and how your skills, knowledge and experience specifically match the job description and person specification for this role. We value life skills and un-paid work, so please include reference to these if relevant, as well as accounting for any gaps in your employment or education history.

Applicants must also complete and return the separate Declaration Form, which can be downloaded here.

We would also be grateful if you would complete and return our Equality & Diversity Monitoring Form, which can also be here.

Please email your CV, supporting statement, completed Declaration and Equality & Diversity monitoring forms to: hr@cumbriacvs.org.uk by the closing date.

Receipt of your application will be acknowledged, and all applicants will be notified of the outcome of the shortlisting whether selected for interview or not. Applications will be treated with the strictest confidence. References will only be taken up for the successful applicant.

Cumbria CVS strives to be an equal opportunities employer. Disabled applicants and veterans who meet the essential criteria will be interviewed.

Applications should come directly to hr@cumbriacvs.org.uk

Closing date for applications is 19th June 2024 at 12noon.

Interviews will be held 24th & 27th June 2024.

Cumbria CVS strives to be an equal opportunities employer.

Disabled applicants and veterans who meet the essential criteria will be interview.