Organisation: Francis C Scott Trust

Salary Details: £20 - £23k (FTE) dependent on experience

Closing date for applications: 16 Aug 2021

14 hours per week. Hours of work are negotiable within Monday – Friday, 9-5

The Trusts have a small, dedicated team providing grant funding to a wide range of charitable and social enterprise organisations. The Finance and Office Administrator is a key role in the smooth running of all core functions. The Administrator’s key task is to provide efficient and effective administrative and financial support across the Trusts. The Administrator will work closely with the whole staff team, providing particular support to the Finance Manager as well as communicating with Trustees and external stakeholders.
Finance Administration
• Input financial transactions for grant and office cost payments as directed using accounting software (Xero)
• Complete regular bank reconciliations
• Arrange authorisation for payment of grants
• Check, record and arrange authorisation for payment of invoices
• Manage office petty cash function
• Record employee expenses and arrange payment via payroll
• Support the Finance Manager in the efficient administration of the Trusts’ finances as required
2. Office Administration
• Provide the first point of contact for letters, phone calls, e-mails and visitors
• Maintain paper and electronic filing and record management systems for accuracy, efficiency and compliance with relevant requirements such as GDPR
• Complete general office tasks including but not limited to; ordering stationary and other supplies, maintain first aid kit, ensure insurance is up to date.
• Liaise with the Director to progress agreed programmes of work (e.g. implementing systems) using own initiative and decision-making where appropriate
• Maintain and update supplier information as required
• Maintain effective working relationships with all the Trusts’ suppliers
• Maintain records in line with GDPR requirements
• Be a supportive member of the staff team administering the work of all three Scott Trusts
General Administration
• Assist the Director in reporting to and communicating with Trustees, including all arrangements for Trustee meetings
• Minute taking
• Assist the team in all administrative requirements of the Trusts

If you have any questions about the role or the application process, please email helen@fcsct.org.uk or telephone
015395 742608.
Please send your CV and a covering letter outlining why you are interested in the role and demonstrating what you would bring to it. Please use the qualities listed above in the person specification as a guide and ensure your CV includes your full name, address and contact details and two referees who may be contacted in the event of being offered the position. Your CV should also list your previous employment and educational and professional qualifications.
Candidates will be shortlisted based on their covering letter and CV. If invited for interview* you will be asked to complete a job related task on arrival, please allow up to an hour and a half for the interview and task process.
Deadline for receipt of applications
This vacancy closes at 9am on Monday August 16th 2021. Any submissions received after this time will not be considered.
Your letter & CV should be returned by one of the following methods:
By email: helen@fcsct.org.uk
By post: Helen Carter, Scott Trusts, Stricklandgate House, 92 Stricklandgate, Kendal, LA9 4PU